WIRAlumni Privacy Policy
Protecting your personal information
Privacy Policy for the WIRAlumni website and any related subdomains, (‘our/the site’) at wiralumni.com.
We work with the Aluminati Network Group (‘Aluminati’) to provide a student and alumni service. As well as managing the WIRAlumni platform, Aluminati acts in the role of Date Processor with regards to any personal data held and only uses such data for the purposes of running this site.
Personal Information
Your ‘Profile’ is where you can enter, manage and update your data and email preferences. You may also choose to provide optional details, such as preferred name, former name, occupation, company, photos, personal web page, personal comments, etc.
You may wish to share some or all of the information held in your Profile with other site members. You are able to do this via your ‘Profile' page. The only information that is automatically visible to others on your Profile page is your preferred name, family name, your batch year and which Trust School you attended. Additional information fields from your Profile, other personal information and photos etc. will appear only if you have opted to provide those items.
Messages
Other users of the platform are able to send private messages to you but you can choose whether or not to be notified when an email is sent. The site does not monitor messages sent between users.
Sharing information within WIRAlumni
The general online directory is designed so you can find other alumni easily. For this reason, you will appear in the directory with the information described in the Personal Information section (above). If you do not want to appear in the directory you can opt out upon registration or by accessing your Profile and removing data. You can also choose to share or hide certain personal and contact information.
Choice
The site provides you with the following options which can be changed at any time:
- to opt out of receiving emails from other site users by means of a checkbox in your Profile (the default is that other users can use the website to send you emails, though your address will never be revealed to the sender unless you choose to make it visible in your Profile)
- to unsubscribe from the site completely by requesting the deletion of your account
Full opt-out
If you wish to opt out of all WIRAlumni communications, please contact us at wiralumni@leapedservices.com.
Personally identifiable information
To help confirm your identity, this site's registration process may require you to provide authentication (such as your full name, address, email address, password, name of Trust School, date of birth, city, province/state, country and/or postal/zip code).
Cookies
Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone and record specific interactions between you and this website, and in some cases, other websites.
This information is sometimes shared with third parties.
The Aluminati cookie statement describe the cookies used.
How we may use your information
Service management
We use the information we collect to provide services and features to you, to measure and improve those services and features, and to provide you with customer support. We may use the information to prevent activities which might breach the conditions of use of our site. We also use a variety of technological systems to detect and address anomalous activity and screen content to prevent abuse such as spam. This may on occasion result in a temporary or permanent suspension or termination of some functions for some users.
Suggesting services
Unless you have told us otherwise, we may use your information to make suggestions that may be of interest to you. Any suggestions will be from LeapEd Services or those who supply our services and administered by the WIRAlumni Relations Team.
Site activity
When you access WIRAlumni from a computer, mobile phone, or other device, we may collect information from that device about your browser type, location, and IP address, as well as the pages you visit.
How we protect your information
We use technical and organisational security measures to keep your information secure. This site utilises industry standard Secure Sockets Layer (SSL) servers to encrypt your information to any online financial transactions, if you choose to use our site for this purpose. These transactions are managed by specialist contractors. Shortly after a purchase or refund is processed, you will receive a confirmation via email. You are advised to print out and save a copy of the order confirmation for verification necessary to request refunds or resolve any disputes.
But bear in mind that there are risks inherent in sharing information. Although we allow you to set privacy options that limit access to your information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you share your information. We cannot guarantee that only authorised persons will view your information. We cannot ensure that information you share will not become publicly available. You can reduce third party circumvention of privacy settings and security measures by using common sense security practices such as choosing a strong password, using different passwords for different services, and using up to date antivirus software.
How we share information
WIRAlumni is partly about sharing information with others while providing you with settings that you can use to restrict other users from accessing your information. We may share your personal data to authorised representatives and/or partners of LeapEd Services Sdn. Bhd involved in providing you the services on the WIRAlumni website. Information sharing will only be made with third parties that were consented by you, the user. At no point will we sell, distribute, or lease your personal information to third parties unless we have your permission, or are required to do so under the law. We also operate within the Aluminati Data Protection Statement.
For those of you with a LinkedIn account, your alumni log in and LinkedIn identity can be easily connected with a single login option. If you choose to set this up, you must manually authorise the site to receive your LinkedIn credentials and allow access. The only piece of data shared between the site and LinkedIn is the LinkedIn ID, used for matching the two accounts. You can revoke this permission at any time.
If you choose to enable this feature, future logins to the site can be done via your LinkedIn login.
WIRAlumni Social Sign In: Privacy Notice
This privacy notice provides you with details of how we (Aluminati Network Group Ltd) collect, process and store your personal data when you access the Aluminate service (the ‘Service’) via this third-party application (‘App’).
LAWFUL BASIS AND PURPOSE OF PROCESSING
Aluminati processes your data in order to perform its contract, with the institution or organisation, to provide you with the Service. We will process your information for the following purposes;
- To verify your details in order to provide you with access to the Service
- To improve your onboarding experience onto the Service
- To increase your accessibility to the Service
We will only use your personal data for the purposes listed above unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.
By accessing the Service through this App, you agree to the collection and use of information in accordance with this privacy policy.
If you are unhappy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (www.ico.org.uk) however we would be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Email: privacy@aluminati.net
Tel: 01638 676 232
WHAT PERSONAL DATA WE COLLECT
Personal data is any information capable of identifying an individual and does not include anonymised data. We may ask you to provide us with or automatically collect certain personally identifiable information that can be used to contact or identify you, including:
- Identity & Contact Data may include your first name and last name
- Contact Data may include your email address
- Technical Data may include your cookie data, information such as your device's internet protocol address (e.g., IP address), browser type, browser version, the time and date of your visit, unique device identifiers and other diagnostic data
We do not collect any sensitive data about you including details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health, criminal convictions and offences.
YOUR RIGHTS
For data processed under the lawful basis of ‘performance of a contract’, you;
- DO have the right to; be informed, request access, data portability, data rectification, restriction processing, erasure if there is no overriding ‘legitimate interest’ for continuing to process the data
- DO NOT have the right to object
To exercise these rights please email privacy@aluminati.net. We will likely have to request information from you to confirm your identity in order to ensure we are following instructions from the actual data subject concerned. No fee is payable for the exercise of these rights unless the request is clearly unfounded, repetitive or excessive in which case we may also legally refuse your request.
For more information on individual rights under the GDPR, go to the following site: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr
You have the right to lodge a complaint to the supervisory authority (the Information Commissioners Office); if you believe we are processing your data unfairly.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with third parties including:
- Our service providers who provide IT, hosting and system administration services
- Professional advisers including lawyers, bankers, auditors, insurers, financial advisers and corporate finance advisers who provide consultancy, banking, legal, insurance, accounting and financial services
- HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances
- Third parties to whom we sell, transfer, or merge parts of our business or our assets
- We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
INTERNATIONAL TRANSFERS
We make active efforts to engage in service providers who are based within the European Economic Area (EEA). Where this is not possible, we may need to engage service providers resulting in your personal data being transferred outside the EEA. Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
In addition to the above, your data may be temporarily transferred outside of the EEA during the course of our staff travelling abroad with personal data (for example meeting contact information and emails). There are appropriate safeguards in place to ensure the protection of your data - including encryption rendering the data unreadable in the case of loss or theft.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
DATA RETENTION
We will only retain personal data for as long as we need to fulfil the specified purposes we have collected it for as well as for satisfying legal, accounting, audit, or reporting requirements.
By law, for tax purposes, we have to keep certain data about our customers for six years after they cease being customers.
COOKIES & THIRD PARTY LINKS
We use cookies as described in the section above on how we use your data. If you choose to disable cookies in your browser certain parts of our service will cease to function.
Links from our website or other communications may link to third-party destinations over whom we have no control and do not take responsibility for their privacy statements or behaviours. Please read the privacy notice of these sites to understand their data policies.
Name and contact details of the data controller and data protection officer
Data Controller: Aluminati Network Group Ltd.
Address: Hyperion House, The Oaks, Newmarket, Suffolk, CB8 7XN
Data Protection Officer: Daniel Watts
Contact Details: privacy@aluminati.net
